Meeting Negotiation & Reminder Services

It’s time you got to know and learn about all our Advanced Meeting Manager features. The newest ones and the classics like our Meeting Negotiator and Reminder Services. Our Meeting Negotiator feature allows you to create a conference, and then offers up to 4 options for the date and time for your attendees. Your invitees vote on their top 3 options for the best date and time, and you receive a report for the best time for everyone.
So your conferences occur at the right time every time. It’s like having a virtual assistant at your fingertips, for handling effortlessly the numerous situations needed to
agree on a meeting time.

Meeting Negotiation Services

Even after you schedule your conferences, using our Reminder Services make things easier than ever. Reminding and confirming participants for your conference is essential. You can choose when the reminder occurs and who to remind (all attendees or
particular attendees
).

You can also choose whether the reminder is delivered via phone message, text or email. Want your participants to have specific information, notices or instructions prior to the meeting? You have the choice to send a standard reminder notice or customize your own message. Meeting tools that work smarter and faster, saving you time and energy so your work life is easier.

Phone Conference Bridge Vs Web Conference Bridge

What sort of conference bridge do you need?

Choosing a conferencing service can be a little bit overwhelming.  All the major companies use slightly different terms to describe their features and functionality, and it can make it hard to figure out what any one company is offering, much less how they can compare to others.  We want to help clear up some of the confusion.

To start with, many people ask what the difference between a phone conference bridge and a web conference bridge is.  How do they work together?  How do they compare?  What are the differences?

The difference between phone conferencing and web conferencing is ultimately, 30 years of technology.

Phone conferencing has been around for decades.  Using dedicated hardware, phone conferencing connects several callers together.  This used to be done by having many phone lines run to a single location, and a phone conferencing bridge which would link them together.  The traditional style of conference call that most people are familiar with.

A web conference bridge takes this a step further.  Rather than just linking people together by phone, web conferencing allows participants to share documents and text with each other online, even show their entire computer screen to each other.  A user can call in the same way that they would with a traditional phone conferencing bridge, though now rather than being routed through dedicated phone lines a web conference bridge will use VoIP (voice over IP, in other words voice over internet) technology.  So a conference can have hundreds of participants rather than being limited by the number of physical phone lines which are run to the building.  Or they can join the conference using only their computer, using their speakers/headphones and a microphone, and can even use their webcams to see each other.  This makes for a lot of saved time and hassle, not having to deal with faxing everyone documents before a meeting and digging through papers so that everyone is ‘on the same page’. And with a web conference bridge, you can create a conference call instantly, with all the features of a phone conference bridge, with added security and moderation features.

So a web conference bridge takes the features of a phone conference bridge, but brings all the new online meeting technologies into the mix.  And with All Conferencing, you get both.  You can run a traditional phone conference, or you can run a high-tech web conference.  The choice is yours, and your participants.  And at one of the most affordable rates in web conferencing today, it’s a cutting edge solution to the modern business world.

Advantages of Video Conferencing Without Video Conference Software

Did you know that your business can have video conferencing, without needing complicated video conference software? Should you be leveraging the advantages of video conferencing?

More and more businesses are growing to depend on meeting via video.  Why fly across the country to have a face-to-face when you can open up your video conference software and be connected in just a few seconds?  What if you took it a step further, and had all the advantages of video conferencing without all the hassle?

The catch lies in the technical hurdles.  If you’re relying on stand-alone video conference software, you have to deal with all the issues of a new program.  You have to download it, install it, set it set up and configured with your webcam, hope that there are Windows, Mac, Linux and mobile versions available.  This isn’t easy for people for who don’t already know how to video conference.

And what if you have to move between devices?  You can get the video chat up and running, but what about all your documents?

Wouldn’t it be easier to have the video meeting without the video conference software?  Well that’s exactly what we’re doing.  By moving our full conferencing system and office suite to the cloud, All Conferencing offers all the tools you need through a web-based interface.  You can have your video, web and phone conferences without ever needing to download any software, it all works directly through the site.  Plus you get access to our full office suite for all your documents, no matter where you are.  Stop wasting time sending email attachment after email attachment, or using network shares, trying to get everyone on the same page.

Day after day we have people deciding to ditch the old school Cisco video conference, AT&T phone conferences, and similar systems in favor of our cloud based solutions.  Give us a call to see how we can get you set up immediately.  There are a lot of advantages of video conferencing, and they can be yours today.

Web / Video Conferencing Rolled out in Florida Legal System

Floridian courts are now beginning to take advantage of video and web conferencing to save time and money during cases.

Many court cases require a translator to be present as one or more of the parties involved may not be a native English speaker.  This means hiring a translator to be present for the entire trial, with a lot of time and effort used simply in travel back and forth.  Which also means paying for lawyers, judges and other court officials to wait around.

By rolling out a web conferencing system that allows the translator to work remotely, a single translator can work in any courtroom without having to physically travel there.  This means the entire system can operate more efficiently and a single translator can handle trials being held hundreds of miles apart in the same day.

This is a good example of how we’ll be seeing web conferencing using in a day to day basis in the next few years.  As the bandwidth and technology to run a web and video conference is becoming more common, it’s trivial to get everything set up safely and securely.

For the leaders in cloud-based web and video conferencing, look to All Conferencing.  We can handle all your needs with the care and security that you can trust.

Web Conferencing Market Increasing 18% from 2011-2015

TechNavio is reporting that the web conferencing market will grow by 18.2% from 2011 to 2015.

This is due to the growing need for businesses to be able to share and collaborate more closely, no matter where they’re located.  While the traditional phone conferencing market is stable, there’s an increasing need for document and screen sharing.  It allows businesspeople to work together in real-time without the lag and confusion of sharing documents over email or other services.

And with newer cloud conferencing features like cloud-based collaboration and document sharing, there’s less dependence on being near any one device.  Users can participate from their desktop, laptop, tablet or smartphone and still have access to all their documents and communications.

More companies are looking towards cloud conferencing leader All Conferencing for their web conferencing needs.  Their advanced features, ease of use, and competitive pricing offer them an edge over the slow moving traditional telecom companies.

Audio And Video Conferencing

Audio and video conferencing are invaluable to modern businesses.  You need the best of both worlds, both the classic phone conferencing system, as well as the cutting edge video conferencing features.  Simplicity, with flexibility.

You may have an old-school phone conferencing system set up.  Either in-house, or through an expensive aging telecom company.  With all the basic functions that you would expect: a number to call in, a security code, a conference bridge that supports at least a handful of participants.

Keeping that sort of setup while adding video conferencing can unfortunately be a bit clunky.  You can shoehorn in consumer-designed video conferencing products with limited features, get all the participants in on the conference call, and then try to get video working.  Or you can pay out the nose to add video / web conferencing through your existing phone conferencing provider.  But it’s usually an add-on system.  Doesn’t really work the same.  Doesn’t really integrate both types of conferencing.  Doesn’t provide the ease of use that you’re looking for.

That’s why we designed the All Conferencing system from the ground up to meet the needs of the modern business.  As soon as you sign up you have access to the web based meeting system, specifically the advanced meeting manager.  Start a conference now, or schedule one in advance.  Import all of your contacts, store your documents online.  Most importantly, when you start your conference, everyone is on the same page.  Whether your users are on their computers and can see each other over their webcams, or simply want to call in on the phone, they can hop on board immediately.

And beyond that are the web conferencing features.  Share your screen with the other participants.  Share documents and other files.  Give presentations.  That’s with full moderation controls so you know who is in the conference and how they’re connected.

Everything is hosted in the cloud, which means you never have to download anything.  Log in and get started instantly, without any complicated installation or setup.  That means that whether you’re talking to your coworkers or your clients, nobody is embarrassed by wasted time trying to get connected.  Audio and video conferencing are ready to go within seconds.

So head to the main site and sign up – your first conference is free.  And when you see how smoothly it runs compared to your old solutions, you’ll be back.